Privacy Policy

Cefic takes personal data protection very seriously and makes sure to comply with Regulation 2016/679 on the protection of personal data (the “GDPR”) and any other applicable national act or regulation regarding the processing of personal data or the protection of privacy.

In this privacy policy, Cefic a.i.s.b.l. – including any of its Sector Groups- (hereinafter, “Cefic”, “we” or the “Association”) clarifies how we collect, use, protect and otherwise process personal data.

If you have been referred to this policy, it is to make you aware of data protection practices and policies implemented by Cefic as data controller and inform you of your rights.

In case you have any questions or queries as to how we use personal data, please contact

1. Who we are

Cefic – the European Chemical Industry Council – is an international non-profit association having its registered offices at Rue Belliard 40, 1040 Brussels, Belgium. For more information, see our Statutes.

This policy relates to situations where we act as data controller, i.e. situations where we solely and autonomously determine the purposes and means of the processing of your personal data.

2. What does this privacy policy relate to

This policy mainly relates to the processing of personal data of:

3. Type of personal data processed and purpose of processing

Cefic is devoted to promoting a thriving European Chemical Industry that is broadly recognised to provide sustainable, safe, innovative and resource efficient solutions to foster prosperity, growth and investments in Europe and meet the challenges for future generations.

Our main purpose is to serve the Members and the European chemical industry by generating and aggregating scientific knowledge that fosters the purpose of the Association in critical areas and by offering needs-oriented services and expertise to its Members in, amongst others, regulatory, scientific and technical matters. In view of supporting this main purpose, the Association may, in compliance with the antitrust law, promote, defend and represent with particular emphasis on their scientific, technical, pedagogic, environmental, economic, statistical, legal and structural aspects, all matters of common interest to the European chemical industry, in the widest sense, at European and global level, always endeavoring to add value as a collective compared to Member’s activities.

In this context Cefic may process certain personal data. We describe below the categories of data that we process. The data can be either provided directly by yourself or potentially gathered from other sources.

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4. On which legal basis and for what purposes does Cefic process your data?

We always process your personal data within the boundaries of the legal bases laid down under applicable law. We also ensure to limit the processing of your personal data to what is strictly necessary for the achievement and performance of these purposes.


When we process your personal data for specific purposes beyond the usual interactions with Cefic Member/Partner representatives, civil servants, politicians, interest representatives and our institutional communication, we strive to rely on your consent to put you in control of your personal data.

Your prior informed, explicit consent will be requested for registering to Cefic’s communications. Your consent will also be sought in case your presentation or speech is filmed or if your portrait is photographed at events that we organise. You always have the right to withdraw your consent at any time by contacting the event organiser/email initiator or by sending an email to

Performance of legal, statutory or contractual duties

We may process your personal data where this is necessary for the performance of our legal/statutory duties or the performance of our contractual obligation towards you. In such a case, we limit the processing of your personal data to the extent of what is strictly necessary.

If a person applies to represent his/her organisation in a Cefic governance body or structure, Cefic may process personal data of the Member/Partner representative for the functioning in its governance bodies, such as Board Members administration, management, voting procedures and related, following Cefic Statutes, by-laws and operating rules, and Title III of the Belgian law of 27 June 1921 on non-profit associations, foundations, European political parties and European political foundations.

We also process Member and/or Partner representatives’ personal data to ensure the respective Member/Partner enjoys the rights granted by the Cefic Statutes, by-laws, operating rules; and Sector Group Operating Rules (cf. access to Cefic working structures and information).

Legitimate interests of Cefic

Cefic may also process your personal data for other purposes, falling under the achievement and the realisation of its legitimate interests, e.g.:

to ensure an effective relationship between the Association and its Members/Partners.In such a case, however, Cefic strives to maintain a fair balance between the need to process your data and the preservation of your rights and freedoms, including the protection of your privacy.

5. With whom and how do we share your data?

Beyond the usual interactions with Cefic Member/Partner representatives, civil servants, politicians and interest representatives, your personal data will not be shared with third parties without your express prior consent – except in the following two situations.


We sometimes rely on contractually bound third-party companies and external service providers to provide our services. These service providers may need to process personal data to perform their contractual obligations. When this is the case, processors are permitted to use the data only for the purposes and duration specified by us. Furthermore, they are contractually obligated to handle your data exclusively in line with the applicable data protection laws.

We use service providers for the following:

Data is disclosed to processors based on Article 28(1) of the GDPR or, alternatively, on the basis of our legitimate interests in the economic and technical advantages associated with the use of specialised processors and on the basis of circumstances in which your rights and interests in the protection of your personal data are not overridden (see point (f) of Article 6(1) of the GDPR).

For prosecution reasons

Where required to investigate the unlawful use of our services or for the purposes of prosecution, personal data will be disclosed to the relevant law enforcement authorities and, where applicable, to any third-party claimants. However, such a course of action will only take place if there is concrete evidence of unlawful conduct or misuse. In such cases, your data may also be shared if doing so is required for the fulfilment of terms and conditions of use or other agreements. If requested, we are also legally obligated to disclose such data to certain public authorities, such as law enforcement bodies, authorities that penalize offences with financial penalties, and financial authorities.

In these cases, data is disclosed on the basis of our legitimate interest in combating misuse, aiding the prosecution of criminal offences, and aiding the establishment, assertion and enforcement of claims, in line with point (f) of Article 6(1) of the GDPR.

6. What are your rights?

Access, rectification, erasure, portability and objection rights

For all the purposes defined above, and subject to applicable data protection laws, you have the following rights:

How to exercise those rights?

You may at any time exercise the abovementioned rights in accordance with data protection regulations, by sending a request with a copy of your ID card (passport or other proof of identity) to or in writing to Rue Belliard 40 b15, 1040 Brussels, and subject to complying with our reasonable requests to verify your identity.

Right to lodge a complaint

You can also lodge a complaint to the Belgian Data Protection Authority either by post at rue de la Presse 35, 1000 Brussels; by e-mail at; by phone at +32 2 274 48 00 or first-line assistance at +32 2 274 48 78.

7. How long do we keep your personal data?

We will not store your personal data beyond the time necessary for the performance of the purposes for which the data is processed. Specifically, we distinguish between a retention period and an archiving period:

8. How do we protect your personal data?

We take appropriate technical and organisational measures to safeguard and protect your personal data, against unauthorised or unlawful processing and against accidental destruction, loss, access, misuses, damage and any other unlawful forms of processing of the personal data in our possession.

9. How to contact us?

If you have any questions or comments about this privacy policy, if you would like to exercise your rights, or to update the information we have about you or your preferences, please contact us at

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